Speaker’s Parliamentary Placement Scheme – Project Manager Vacancy
The Creative Society manages the Speaker’s Parliamentary Placement scheme in collaboration with Diversity and Inclusion, House of Commons. You will be based at The Creative Society and employed by The Creative Society, but will work one day a week in the House of Commons with the Diversity and Inclusion team.
The Speaker’s Parliamentary Placement Scheme believes Parliament should be accessible to everyone. It is widening access by offering a 9 month paid placement to people who have the skills, passion and potential to work here but don’t have access to the traditional routes in.
There are 10 positions available with MPs from different political parties. The Scheme is open to people of any age (no younger than 18), from all walks of life and every nation and region in the UK. In previous years, successful candidates have ranged from school leavers, to those in their mid-50s, and they moved to London from many different parts of the UK.
View the project’s webpage for more information.
Project Manager Job Description
- Coordinate and deliver recruitment of Speaker’s Interns
- Work with team to read through applications and form shortlist of candidates to interview;
- Coordinate logistics and delivery of first round of interviews
- Work with team to select strongest candidates for second round interview
- Coordinate second round interviews with MPs
- Administer security verifications and references checks according to BPSS procedure
- Support selected candidates with relocation to London
- Deliver pastoral support to Speaker’s Interns
- Hold 1-1 monthly coaching sessions
- Be available to respond to any issues arising in between 1-1 monthly sessions
- Act in compliance with confidentiality law
- Support management of disciplinary or grievance procedures
- If disciplinary issues are raised, work with intern to ensure areas in need of improvement are understood
- Investigate any grievances raised and ensure intern is well-supported
- Act as key liaison with MPs and their staff
- Support MPs’ offices to create contracts for interns
- Respond to administrative queries
- Support office in management of intern, should complications arise
- Lead on administration and finance tasks.
- Liaise with Independent Parliamentary Standards Authority to deliver contractual and administrative obligations.
- Process and administer all scheme-related invoices
- Organise and deliver employability support and events
- Include employability support and advice in final four 1-1 coaching sessions
- Organise and facilitate four masterclass workshops throughout the nine month internships to provide career support and create networking opportunities for interns
- Work with members of the Creative Society team to organise mock interviews in final months of scheme
- Be the central point of contact for the MPs, MP staff, interns, D&I, and IPSA
- Collaborate with D&I on delivery of project, ensure communication between Creative Society and D&I is clear and both parties are kept up to date on project progress
- Excellent mediator. You are the key liaison between many different stakeholders and it is essential to maintain positive working relationships with all of them. You will on occasion need to act as a mediator in situations of conflict between different stakeholders. You will work through these situations by listening to all parties involved before taking action, and doing so swiftly, sensitively and in accordance to data protection law.
- Proactive problem solver. You will be the first person that people turn to when an issue arises. You will need to maintain a calm and professional stance when faced with any problems, and be solution focused. You will suggest options to move the situation forward and will be responsible for ensuring the issue is solved as quickly and effectively as possible.
- Experienced recruiter. You will have previous experience in recruitment. Applications are in the hundreds so you will need to be an attentive and quick reader. You will be interviewing multiple people over the course of a week whilst simultaneously coordinating the logistics for it, so you will need to be comfortable with the pace of the interviewing processes and with multitasking. The team will be available to support you with the recruitment but you will be responsible for its management.
- Organised self-starter. As the project manager you will be responsible for the smooth running of the project. You will be highly organised, able to plan in advance, create project timelines and ensure all key milestones are met. Ideally you will have previous project management experience or comparable levels of responsibility.
- Empathetic listener. It is essential that the interns can trust you to disclose any issues they might be facing. Ideally you will have experience in roles involving pastoral support, with an understanding of confidentiality and data protection, and coaching methodologies.
- Confident and effective communicator. Be it difficult feedback to deliver to interns, or an urgent task that requires immediate attention from stakeholders that are hard to get hold of, you will be able to deliver your message effectively and ensure outcomes are met.
To apply, please send your CV and cover letter to email@example.com
Applications open: April 13th
Applications close: Sunday May 7th , midnight
Interview date: Thursday May 11th. You will find out whether you have been invited for an interview by the end of Monday May 8th.
Start date: as soon as possible and no later than week commencing June 5th, 2017.
Your employment will commence as soon as possible and no later than week commencing June 5th, 2017. The contract will last one year and end in mid June 2018, date TBC. You will be employed to work Monday – Thursday. Your salary will be of £30,000 pa, £24,000 pro-rata.